Constitution and Privacy Policy

Chudleigh Amateur Dramatic Society Constitution

1. Name and status of the organisation

The name of the organisation shall be the Chudleigh Amateur Dramatic Society (hereafter in this document referred to as CADS). It will operate as a not-for-profit organisation. This Constitution represents the Rules of CADS.

2. Objects

The objects of CADS shall be:

  1. To promote all forms of dramatic arts across all sections of the local community;
  2. To assist in making the pursuit of dramatic arts as a means of education, of self expression, and social amenity.

3. General Committee

  1. CADS shall be managed by a General Committee consisting of the offices of
    1. Chairman, Vice Chairman, Secretary and Treasurer and three elected members.
  1. The Committee shall have the power to co-opt general members to the Committee and to form sub-committees as appropriate.
  1. Four committee members, of whom two shall be Officers, shall form a quorum.
  1. The General Committee shall be responsible for proposing a Director for each CADS’ production. The General Committee and Director shall select a production as far ahead as possible.
  2. The General Committee shall announce the choice of production, the Director and dates of the production.
  3. The Director may attend meetings of the General Committee for the duration of the production.
  4. The General Committee and Director shall appoint members to undertake the roles of Assistant Director and/or Stage Manager, Assistant Stage Manager, Prompter, Lighting Technician, Sound Technician, Wardrobe Manager, Properties Manager, Front-of-House Manager, and Publicity Manager for each production.
  5. The General Committee together with the Director, shall select members to undertake parts in the production at an open audition. Any member shall be entitled to audition. In cases of difference of opinion the Director’s decision shall be accepted. The General Committee shall approve the choice of cast.

4. President

A President may be nominated by the General Committee and confirmed at the Annual General Meeting (AGM). The President shall be entitled to full rights of membership.

5. Membership

  1. Membership of CADS is open to all. The annual subscription shall be determined in two categories at the AGM for:
  1. members, and
  2. those under 16 or in full time education.
  1. The General Committee shall have the discretion to suspend any member who fails to abide by the rules, or whose membership remains unpaid three months after it becomes due.
  2. The General Committee may propose honorary life membership to any individual, to be approved at the ACM.

6. Votinq Riqhts

Only paid up members aged 16 or over and present are entitled to vote at any General Meeting.

7. AGM

  1. Members shall receive at least three weeks’ notice of the AGM.
  2. The AGM shall be held within six weeks of the end of CADS’ accounting year, which shall be the 31 March.
  3. The agenda shall be sent to members at least seven days in advance of the meeting. The chairman’s report, the treasurer’s report and the independently examined accounts shall be presented to the meeting.
  4. The officers and members of the General Committee for the ensuing year shall be elected.
  5. Only items of business specifically mentioned in the Agenda can be voted on at the AGM.

Written items notified to the Chairman two weeks prior to an AGM may be included in the Agenda. Items discussed under Any Other Business must be referred for a decision to a subsequent General Meeting or for a decision by the General Committee outside a General Meeting.

  1. The quorum shall consist of 20% of members entitled to vote.

8. EGM

  1. The General Committee shall have the power to call an EGM.
  2. The General Committee shall call an EGM within 28 days of a hard copy, written request, signed by at least 20% of voting members, received by any member of the General Committee. The request must specify the business for which the meeting is to be convened.
  3. Members shall receive two weeks’ notice of an EGM stating clearly the business to be transacted.
  4. The quorum shall consist of 20% of members entitled to vote.

9. Finance

  1. The funds of CADS shall be applied solely to its stated objects, except as in (b) below.
  2. Donations to charities or other voluntary organisations may be agreed by the membership at the AGM. These shall be actioned by the General Committee.
  3. No member shall receive payment other than legitimate expenses for any activity on behalf of CADS.
  4. The General Committee may allocate a budget to a delegated member. No expenditure may be incurred by any member on behalf of CADS without the approval of the General Committee
  1. Rules
  1. The General Committee shall have the power to decide any question not provided for in the rules.
  2. No alteration shall be made to the rules (the Constitution) unless previously submitted to the General Committee and accepted by a two thirds majority of members present and voting at an AGM, or at an EGM called for the purpose.
  1. Dissolution of CADS

In the event of dissolution of CADS, any funds remaining shall be devoted to charitable objects or local organisations as may be agreed by two thirds of the members present at an EGM meeting called for the purpose of dissolution.

Adopted on the 25 day of March 2013

 

CADS

GDPR PRIVACY AND CONFIDENTIALITY

POLICY

 

 

 

1,         We collect the name address telephone number and email details of our members for the purpose of sending information relating to the activities of the Society. In addition we hold information on the members preferences as to their participation in the Society.

 

  1. It is not our intention to share the data stored with any other person save as may be required by law.

 

  1. The data is stored in a database to which only members of the committee have access

 

  1. You have the right to be shown what data is stored and to verify change or remove it.

Any request should be made to the Secretary for the time being of the Society.

 

  1. Any data stored will be removed upon your ceasing to be a member of the Society.

 

  1. We will not change the details being stored without notifying you.

 

In view of the purpose for which data is held outlined in paragraph 1 it is regarded as a legitimate interest and expectation of membership and therefore consent to the holding of the data is not required.